Word 2003 and 2007 - Automatic Numbering

Did you know...

that Microsoft Word has automatic numbering?

To turn on automatic numbering in Word 2003 or 2007 click on the automatic numbering icon

This will turn on automatic numbering and each time you press enter at the end of an item you will get a new number. Like this:

1. To get this number click on the automatic numbering icon. Then press enter
2. You will get a number 2., followed by a tab. When you press enter again
3. You will get a number 3., followed by a tab.

If you want multi level numbering, in Word 2003 you must go to Format and then click on Bullets and Numbering as shown below.

You can then select the outline tab as shown below and select the outline numbering style you want. Just click on the style you want and then press OK.

In Word 2007, there is an icon on your Home ribbon for outline numbering. You can simply click on it to take the default outline style. The outline style is the icon right next to the automatic numbering icon.
If you need more choices, click on the more arrow on the right side of the outline numbering icon and make selections from the options there. Just click on the one you want and the automatic numbering will begin.


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Controlling Page Number Word 2003 and 2007

Did you know…

You can control page numbering in a Word Document?

So, you want to put a number on the bottom of your page in a Word document, but you don’t want a number on the first page and you want the second page to start with the number 1.

In Word 2003:

• Click on View from the Menu Bar
• Click on Header Footer (The Header Footer toolbar will appear)
  

• Go down to the footer by clicking on the Switch Between Header and Footer icon on the toolbar.

• Click on Page Setup

• Click on the Layout Tab
• Put a checkmark in different first page (this will allow you to have page numbers on all the pages except the first page.)

• Click OK
• Put the cursor where you want the page number on the second page footer, click on the the Insert Page Number icon

• Now, select (or highlight) the number in the footer on the second page

• Click on the Format Page Number icon

• Tell it to start at 0 (This will tell the document that the first page is 0 so the second page will start at 1)

Click on Ok and check your page numbering now.

In Word 2007

• Click on Insert from the Ribbon (The Header Footer Toolbar will show up on the ribbon)

• Click on Footer

• Select the option closest to what you want
• Click on Different First Page

• Now, select (or highlight) the number in the footer on the second page

• Click on the down arrow on the Page Number icon
• Select Format Page Number from the drop down menu
  

Tell it to start at 0 (This will tell the document that the first page is 0 so the second page will start at 1)

Click OK and check your page numbering now.

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Microsoft Word 2003 and 2007 Table Tabs

Did you know…


That you can align the numbers so the decimals all line up in a table?See how the numbers in the total column do not line up?

Here’s what you do.

1. Put the cursor above the column with the numbers you want to align until you get the little black down arrow and CLICK ONCE to select the entire column.

Your column will now be highlighted.

Now, you are going to set a tab. In the corner of the window between the two rulers on the left side*, you will find a little tab box. It probably has a Black line in it shaped like an L. That is a Left tab. You are going to click on that until it changes to a decimal tab. Here is what it looks like…

Next, you are going to put your cursor over the ruler above the column you want to align by decimal and click once. This will place the tab on the ruler and align the numbers in the column you have highlighted.

Kewl, huh?

*Can’t see the ruler? Click on View and then click on Ruler.

Give it a try.



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Outlook 2003 and 2007 Signature

Did you know...

You can create a signature for your Outlook e-mail messages that will show up every time you start a new e-mail or reply or forward a message?

Here's how...

To create a signature in Outlook:

• Click on Tools
• Click on Options
• Click on Mail Format
• Click on Signatures
• Click on New…
• Give it a name so you can find it later if you need
• Click on Next
• Enter the text and signature you want

In Outlook 2003

• Click on Finish
• Click on OK
• In the box next to Signature for new messages be sure the signature you just created is listed there. If you want the signature to show up on replies or forwarded messages as well, be sure it is in that box too.

In Outlook 2007

• In the same window where you created the signature you have a box to put the options in
  
  


• Be sure the signature you want is showing in each of the appropriate boxes. You can have one signature for new messages and another for replies and forwards. Notice my signature for new messages is "With sig" and my reply or forwarded messages signature is "Sandi." They are two different signatures.

Now, each time you start a new e-mail message the signature you chose will be there. If you don’t want the whole signature, you can delete it from the message. It is just text in the message and can be edited like any other text in the message.

Give it a try.

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Email me at grandberry@gmail.com

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