Word 2007 - Page Numbering Problem

Did you know...


You can manipulate the page numbering for a document?


Here is the problem. The document has three introductory pages before the actual text starts:

1. Cover Page
2. List of Attendees
3. Table of Contents
4. Actual document starts on the 4th physical page.This exercise is to just start numbering on the 4th page, but make the number a ONE (1) not a 4.

This is a simple process, but requires a little knowledge of where things are in Word 2007. Here are the steps to follow to accomplish this task.

You must insert a section break after each page.

• At the end of the text on the Cover page--Go to Page Layout
• Click on Breaks

• Click on Section Break NEXT PAGE (Do this for each page that may have different numbering. In my sample, I did it for the first 3 pages)

• Click on Insert
• Click on Footer

• Click on Edit footer

• Click on Next Section. You will see "Same as Previous" on the right side of your footer. Same as Previous is evil. Take it off by doing the following step.

• Click on Link to Previous so it doesn't look highlighted any more. See the before and after pictures.

• Repeat the last two steps for Page 2 and Page 3 (That is: Next Section and take off Link to Previous)
• After doing that for the first 3 pages, you should be on Page 4 and you want it to be number 1
• Click on Page Number
• Click on Format Numbers

• Tell it to START AT 1.
• Click OK

• Click on Page Number
• Click on Current Position
• Then Click on Plain Number

If you did it right, you will only have a page number on page 4 and the number should be a 1.

Once the number code is in the document, it will give you continuous numbering on subsequent pages without any further effort on your part. You can also center it, change the font, make it bold, etc.

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Word 2003 and 2007 - Automatic Numbering

Did you know...

that Microsoft Word has automatic numbering?

To turn on automatic numbering in Word 2003 or 2007 click on the automatic numbering icon

This will turn on automatic numbering and each time you press enter at the end of an item you will get a new number. Like this:

1. To get this number click on the automatic numbering icon. Then press enter
2. You will get a number 2., followed by a tab. When you press enter again
3. You will get a number 3., followed by a tab.

If you want multi level numbering, in Word 2003 you must go to Format and then click on Bullets and Numbering as shown below.

You can then select the outline tab as shown below and select the outline numbering style you want. Just click on the style you want and then press OK.

In Word 2007, there is an icon on your Home ribbon for outline numbering. You can simply click on it to take the default outline style. The outline style is the icon right next to the automatic numbering icon.
If you need more choices, click on the more arrow on the right side of the outline numbering icon and make selections from the options there. Just click on the one you want and the automatic numbering will begin.


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Controlling Page Number Word 2003 and 2007

Did you know…

You can control page numbering in a Word Document?

So, you want to put a number on the bottom of your page in a Word document, but you don’t want a number on the first page and you want the second page to start with the number 1.

In Word 2003:

• Click on View from the Menu Bar
• Click on Header Footer (The Header Footer toolbar will appear)
  

• Go down to the footer by clicking on the Switch Between Header and Footer icon on the toolbar.

• Click on Page Setup

• Click on the Layout Tab
• Put a checkmark in different first page (this will allow you to have page numbers on all the pages except the first page.)

• Click OK
• Put the cursor where you want the page number on the second page footer, click on the the Insert Page Number icon

• Now, select (or highlight) the number in the footer on the second page

• Click on the Format Page Number icon

• Tell it to start at 0 (This will tell the document that the first page is 0 so the second page will start at 1)

Click on Ok and check your page numbering now.

In Word 2007

• Click on Insert from the Ribbon (The Header Footer Toolbar will show up on the ribbon)

• Click on Footer

• Select the option closest to what you want
• Click on Different First Page

• Now, select (or highlight) the number in the footer on the second page

• Click on the down arrow on the Page Number icon
• Select Format Page Number from the drop down menu
  

Tell it to start at 0 (This will tell the document that the first page is 0 so the second page will start at 1)

Click OK and check your page numbering now.

Doesn't work for you?

Email me at grandberry@gmail.com

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Microsoft Word 2003 and 2007 Table Tabs

Did you know…


That you can align the numbers so the decimals all line up in a table?See how the numbers in the total column do not line up?

Here’s what you do.

1. Put the cursor above the column with the numbers you want to align until you get the little black down arrow and CLICK ONCE to select the entire column.

Your column will now be highlighted.

Now, you are going to set a tab. In the corner of the window between the two rulers on the left side*, you will find a little tab box. It probably has a Black line in it shaped like an L. That is a Left tab. You are going to click on that until it changes to a decimal tab. Here is what it looks like…

Next, you are going to put your cursor over the ruler above the column you want to align by decimal and click once. This will place the tab on the ruler and align the numbers in the column you have highlighted.

Kewl, huh?

*Can’t see the ruler? Click on View and then click on Ruler.

Give it a try.



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Email me at grandberry@gmail.com



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Outlook 2003 and 2007 Signature

Did you know...

You can create a signature for your Outlook e-mail messages that will show up every time you start a new e-mail or reply or forward a message?

Here's how...

To create a signature in Outlook:

• Click on Tools
• Click on Options
• Click on Mail Format
• Click on Signatures
• Click on New…
• Give it a name so you can find it later if you need
• Click on Next
• Enter the text and signature you want

In Outlook 2003

• Click on Finish
• Click on OK
• In the box next to Signature for new messages be sure the signature you just created is listed there. If you want the signature to show up on replies or forwarded messages as well, be sure it is in that box too.

In Outlook 2007

• In the same window where you created the signature you have a box to put the options in
  
  


• Be sure the signature you want is showing in each of the appropriate boxes. You can have one signature for new messages and another for replies and forwards. Notice my signature for new messages is "With sig" and my reply or forwarded messages signature is "Sandi." They are two different signatures.

Now, each time you start a new e-mail message the signature you chose will be there. If you don’t want the whole signature, you can delete it from the message. It is just text in the message and can be edited like any other text in the message.

Give it a try.

Doesn't work for you?

Email me at grandberry@gmail.com

We help you like your computer.

Comments welcome.

Microsoft Word 2003 or 2007 Table Columns

Did you know...

If you have a column in a table that goes off the edge of the page, there is a simple way to get it back on the page?

See how the column disappears off the right side of the page?

Here is what you do...

1. Put the cursor right above the column you need to get back onto the page until you get a little black down arrow.

2. Now, put the cursor between the last two columns until you get the little resizing arrow. It is a double line with an arrow pointing left and an arrow pointing right. DOUBLE CLICK.

The last column now fits on the page.

Give it a try.

Doesn't work for you?

Email me at grandberry@gmail.com

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Excel 2003 and 2007 -- Edit formulas

Did you know...

You can edit formulas in 2 different places?

Anything you enter into a cell will show up not only in the cell, but also in the formula bar. Here is a picture of a formula entered into a cell and showing in both the cell and the formula bar. The result is in the cell the formula is in the formula bar.

If you look at the formula bar (next to the fx) you will see the actual formula. If you look in the cell you see the results.

Now, if you double click in the cell you will get a blinking cursor and be able to edit your formula right in the cell. It will look like this:

If you double click in the formula bar (next to the x √ fx) you will get a blinking cursor there and you will be able to edit in that box as well.

Give it a try.

Doesn't work for you? Email me at grandberry@gmail.com

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Excel 2007 -- Freeze Pane

Did you know...

That you can make the top line on your Excel Spreadsheet visible all of the time no matter how far down the sheet you have to go.

You can do this in other versions of Excel, but as we all move from Excel 2003 to 2007, it can be confusing trying to find the command.

In Excel 2007 the "Ribbon" at the top changes based on what you are doing. Excel has no way of knowing when you want to freeze panes, so you have to go to the correct Ribbon to find it.

You will find it on the View Riboon. Here is what you do...

• Place your cursor on the row below the row you want to show up all the time
  AND
• if you have a column on the left you need visible all the time, place the cursor in the column just to the right of the one you want always visible. Like this:

• Click on the View Ribbon


• Click on Freeze Pane


• Select the option you want, I have selected the top options

In this illustration the first row and the first column will be visible all of the time no matter how far down on the sheet you go. Above you see Rows 1-7 and Columns A-E. If I move to Row 27 you will still be able to see the top row as shown below if the spread sheet grows and I need to add information in all the columns through Z, the first column of names will always be visible:

This feature has no effect on printing, it is strictly a viewing feature to make working in the Excel spreadsheet easier.

To turn off this feature, simply go through the steps listed above and select "unfreeze pane" rather than "freeze pane" (the option changes based on what you have done).

Doesn't work for you?

email me at grandberry@gmail.com

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Comments welcome.