Word 2007 Tabs

Did you know...

it is easy to set tabs in Word 2007?

First, you need a little information. This is the tab selector button with the left tab showing.

It is found between the horizontal ruler at the top of your page and the vertical ruler on the left side. You need to be sure your ruler is showing. If it is not click on the View tab...

Click on Ruler

See? There is the selector tab to the left of the horizontal ruler

When you click on the tab selector button it changes. It toggles through the various types of tabs available to you. There are several, we will only talk about the most common:

Left- it is the default tab showing most of the time (unless you change it). When you set a left tab the text will move to the right as you type

Center-the text will center over the tab

Right-the text will move to the left when you use the right tab

Decimal-the text will align over the decimal point, generally used for dollar amounts

To set a tab, simply get the type of tab you want showing on the tab selector and then click on the ruler where you want the tab

If you were typing a list like this:

You would set a left tab for the first column, a center tab for the second column, a decimal tab for the third column and a right tab for the fourth column. The tabs on your ruler will look something like this.

To remove a tab, simply click and drag the tab off the ruler onto the page. It will go away.

As with all things in Microsoft, there is another method. You can open the Tabs setting window and set your tabs there if you know where you want them on the ruler.To open the Tabs setting window click on the selector arrow on the Paragraphs group (found on the Home Tab)

The Paragraph formatting window will pop up, you then need to click on the Tabs button at the bottom.

The Tab setting window opens, here you can simply type in the position on the ruler and click Set.

You can also set dot leader tabs by selecting the dots under the Leader section.

The important thing to remember is that each time you enter a tab you must click on set before closing this window or the tabs will not be set for you.

You can also use the window to easily clear all tabs.

As always, if you have questions, feel free to send me an email

Doesn't work for you?

grandberry@gmail.com

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Word 2007 - Page Numbering Problem

Did you know...


You can manipulate the page numbering for a document?


Here is the problem. The document has three introductory pages before the actual text starts:

1. Cover Page
2. List of Attendees
3. Table of Contents
4. Actual document starts on the 4th physical page.This exercise is to just start numbering on the 4th page, but make the number a ONE (1) not a 4.

This is a simple process, but requires a little knowledge of where things are in Word 2007. Here are the steps to follow to accomplish this task.

You must insert a section break after each page.

• At the end of the text on the Cover page--Go to Page Layout
• Click on Breaks

• Click on Section Break NEXT PAGE (Do this for each page that may have different numbering. In my sample, I did it for the first 3 pages)

• Click on Insert
• Click on Footer

• Click on Edit footer

• Click on Next Section. You will see "Same as Previous" on the right side of your footer. Same as Previous is evil. Take it off by doing the following step.

• Click on Link to Previous so it doesn't look highlighted any more. See the before and after pictures.

• Repeat the last two steps for Page 2 and Page 3 (That is: Next Section and take off Link to Previous)
• After doing that for the first 3 pages, you should be on Page 4 and you want it to be number 1
• Click on Page Number
• Click on Format Numbers

• Tell it to START AT 1.
• Click OK

• Click on Page Number
• Click on Current Position
• Then Click on Plain Number

If you did it right, you will only have a page number on page 4 and the number should be a 1.

Once the number code is in the document, it will give you continuous numbering on subsequent pages without any further effort on your part. You can also center it, change the font, make it bold, etc.

Doesn't work for you?

Email me at grandberry@gmail.com

We help you like your computer.

Comments encouraged.

Controlling Page Number Word 2003 and 2007

Did you know…

You can control page numbering in a Word Document?

So, you want to put a number on the bottom of your page in a Word document, but you don’t want a number on the first page and you want the second page to start with the number 1.

In Word 2003:

• Click on View from the Menu Bar
• Click on Header Footer (The Header Footer toolbar will appear)
  

• Go down to the footer by clicking on the Switch Between Header and Footer icon on the toolbar.

• Click on Page Setup

• Click on the Layout Tab
• Put a checkmark in different first page (this will allow you to have page numbers on all the pages except the first page.)

• Click OK
• Put the cursor where you want the page number on the second page footer, click on the the Insert Page Number icon

• Now, select (or highlight) the number in the footer on the second page

• Click on the Format Page Number icon

• Tell it to start at 0 (This will tell the document that the first page is 0 so the second page will start at 1)

Click on Ok and check your page numbering now.

In Word 2007

• Click on Insert from the Ribbon (The Header Footer Toolbar will show up on the ribbon)

• Click on Footer

• Select the option closest to what you want
• Click on Different First Page

• Now, select (or highlight) the number in the footer on the second page

• Click on the down arrow on the Page Number icon
• Select Format Page Number from the drop down menu
  

Tell it to start at 0 (This will tell the document that the first page is 0 so the second page will start at 1)

Click OK and check your page numbering now.

Doesn't work for you?

Email me at grandberry@gmail.com

We help you like your computer.

Comments welcome.

Microsoft Word 2003 and 2007 Table Tabs

Did you know…


That you can align the numbers so the decimals all line up in a table?See how the numbers in the total column do not line up?

Here’s what you do.

1. Put the cursor above the column with the numbers you want to align until you get the little black down arrow and CLICK ONCE to select the entire column.

Your column will now be highlighted.

Now, you are going to set a tab. In the corner of the window between the two rulers on the left side*, you will find a little tab box. It probably has a Black line in it shaped like an L. That is a Left tab. You are going to click on that until it changes to a decimal tab. Here is what it looks like…

Next, you are going to put your cursor over the ruler above the column you want to align by decimal and click once. This will place the tab on the ruler and align the numbers in the column you have highlighted.

Kewl, huh?

*Can’t see the ruler? Click on View and then click on Ruler.

Give it a try.



Doesn't work for you?



Email me at grandberry@gmail.com



We help you like your computer.



Comments welcome.

Microsoft Word 2003 or 2007 Table Columns

Did you know...

If you have a column in a table that goes off the edge of the page, there is a simple way to get it back on the page?

See how the column disappears off the right side of the page?

Here is what you do...

1. Put the cursor right above the column you need to get back onto the page until you get a little black down arrow.

2. Now, put the cursor between the last two columns until you get the little resizing arrow. It is a double line with an arrow pointing left and an arrow pointing right. DOUBLE CLICK.

The last column now fits on the page.

Give it a try.

Doesn't work for you?

Email me at grandberry@gmail.com

We help you like your computer.

Comments welcome.